Sign-Up FAQs

Sign-Up FAQs

What are the major commitments we’ll be responsible for?

  1. We ask for a goal of 12 walks per year (ideally once/month) in hopes that we are encouraging healthy activity all year long. If you fall a little bit short, no problem at all.
  2. Each event should last about an hour and start with a brief 5-7 minutes health talk on a topic of the leader’s choice.
  3. We will provide a waiver and sign-in sheet for walkers to complete and we’d like you to send that back to us after each walk.

I’m ready to sign up! What do I need to do?

Click here and answer the relevant questions to navigate to the correct sign-up page. Complete the housekeeping items and we’ll take it from there!

Is the cost one-time or annual?

The startup fee will get you set up with WWAD membership and insurance for a full year starting with the date of your 1st walk. Annually, you’ll have the option to renew as a standard member ($250/year) or a Premier Partner with co-branding rights ($2,500/year). If the renewal cost is ever an issue for standard membership, we’ll find a way to help get it covered.

Do you have any funding assistance options?

YES! We don’t want money to stop you from getting people moving. Click here for current funding options.

Can we add our logo to the materials?

If you sign up to become a Premier Partner for an additional $2,500, you’ll have full co-branding rights and can add your logo to anything and everything (t-shirts, banners, water bottles, etc). If you’re a standard member, you’re welcome to co-brand anything electronic (social media posts, website pages, etc.) or any paper materials 11″X17″ (flyer-size) or smaller. You are also welcome, and encouraged, to have separate materials (without the WWAD logo) at the walks to recognize your organization and any sponsors.

How do we sign up and when can we start walking?

Once you complete all of your housekeeping items, we will get everything set up on our end. You’ll receive an official “welcome packet” via email within 1-2 business days, giving you access to our electronic resources. You’ll receive a certificate of insurance via email from our insurance partner within 3-4 business days. Your toolkit will come in the mail usually within 7-10 business days (please allow ~4 weeks for co-branded kits). You’re welcome to start walking right away, but we recommend spending at least 4-6 weeks using our marketing materials to promote the 1st walk to patients and the community.

Who is allowed to lead the walks?

We have several “branches” of our program to allow different healthcare professionals to lead the walks. Feel free to mix and match different events throughout the year depending on who is leading, but make sure people know who to expect as the leader at each event!

  • Walk with a Doc events can be led by a medical professional with an advanced medical degree such as a Physician, Resident Physician, Nurse Practitioner, Physician Assistant, or someone with a doctorate degree in a healthcare field, such as DDS, PharmD, Psy.D, DPT, OTD, DPM.
  • Just Walk events can be led by other licensed healthcare providers, including a registered nurse, registered dietitian, medical social worker, respiratory therapist, physical therapist, occupational therapist, speech & language pathologist, licensed mental health counselor, and athletic trainer.
  • Walk with a Future Doc events can be led by medical students under the supervision of a faculty member or licensed healthcare provider.

*If there is a licensed healthcare provider that wants to lead a walk but isn’t on this list, please email us their credentials and we’ll let you know if they’re eligible to give the health talk.

Can we rotate locations each month?

We recommend that groups aim for a goal of monthly walks with a consistent location throughout the year for a few reasons:

  1. Programming: The nature of Walk with a Doc is to create ongoing programming that promotes behavior change, moves people along the physical activity spectrum, and builds relationships within the community. We’ve seen that an ongoing presence with a consistent schedule and location helps better facilitate that within a community.
  2. Marketing: Consistent messaging (ie walking the 1st Saturday of every month at 9 AM at Central Park) will make your marketing efforts much easier. You can promote the program as a whole, rather than each event individually. 
  3. Insurance: We typically provide your chapter with liability insurance for one outdoor location and one inclement weather location. If this is an issue, please let us know and we’ll work to find a solution.

What if my organization wants to host ongoing walks in multiple communities?

We would love to help you start Walk chapters in multiple communities! Please email and we’ll draft a master agreement for your organization. Each time a new community wants to get started, they’ll simply complete a short application and choose a membership/merchandise package. We’ll get them set up with marketing materials, a website, merchandise, and liability insurance for their walk location.

Do you help us find healthcare providers for our program?

We’ve found that groups have more success when they directly reach out to local healthcare providers, clinics, and hospitals, so we ask that you initiate the conversation (click here for sharing tools). Once you find someone who’s interested, we’re happy to connect with them to answer questions and go over details.

Can we have more than one healthcare provider? Multiple organizations?

Yes! The more the merrier. Your WWAD chapter will be tied to the walk location that you choose and you’re welcome to have as many partners involved as you’d like.

How does the insurance piece work?

You and/or your organization will be listed as an additional insured on our general liability policy and you’ll receive a certificate of insurance via email (click here for a sample). In the event of an accident/incident at a WWAD event, you will have coverage for $1,000,000 per occurrence, $3,000,000 aggregate + $5,000,000 umbrella. It covers all physicians, staff, volunteers, walkers, etc. at the walks and you’re welcome to walk as often as you’d like in both the outdoor and inclement weather locations that you designate on your application. Participants will also sign a waiver once per year.

Do you provide the topics for the health talks?

We give all WWAD leaders access to our Leader Portal which has many suggested topics. However, we give our leaders the freedom to speak about any health subject they’d like. 

How do you help with marketing?

We’ve learned countless “best practices” over the years and we’ve put together tools to help make it easy for you to spread the word to patients and the community. In addition to the merchandise toolkit you’ll receive, we will give you access to our Leader Portal which contains a full marketing guide/timeline as well as pre-made flyers, press releases, and social media posts/images. Our team is available to brainstorm ideas by phone or email anytime!

Can we order more merchandise if we run out?

Of course! You’re welcome to order merchandise through our online store or send us an email. We can also work with you to custom-order WWAD merchandise that isn’t on our store. 

What does the agreement mean by sponsors attending the walks?

This is basically in the agreement in the event we have a national sponsor who wants to attend a walk and talk to participants about their brand/business. If someone requests to attend your walk, we will notify you ahead and you can always “opt-out” if you’d rather have them not come. If a local business reaches out to us and wants to sponsor/attend your walk, we will forward the information to you and let you decide if you want to pursue it or not.

Additional Questions?

Give us a call at (614) 714-0407 or email!